excel recode text to number

To convert non-number into number, N function comes in handy. Right-click a text cell, and click Replace Values. Hi bjchecket, Welcome to the MrExcel Forum. you can enter non-number values, date & time serials, etc to change into number value. In the example shown, C7 uses this formula. The Excel Text to Columns command will also convert between Excel data types. Go to Home –> Number. ). 3. In the Number Format drop-down, select General. This has the same functionality as VALUE above. Then on the Home tab, click the arrow below Paste, and then click Paste Special > Values. If the steps above didn't work, you can use this method, which can be used if you're trying to convert more than one column of text. This will cause a warning symbol to pop up at the side of the cell(s). jonspring July 6, 2018, 3:04pm #2. If you just only want to convert the number to text without any formatting, you can use the formula: =TEXT (A1,"0"); 1. If you don't want to convert the whole column, you can select one or more cells instead. Click on the warning symbol, to bring up the Error Checking menu (see rightabove). Select the cells that have numbers stored as text. Type a zero into any spare cell in your spreadsheet. above Just be sure the cells you select are in the same column, otherwise this process won't work. Since you're just converting text in a column, you can click Apply right away, and Excel will convert the cells. as many times as necessary. Note that the keyboard shortcut for this is   Ctrl + Alt + V. This will cause the Paste Special Dialog box to open up, as shown below. The Excel Value function is used in column B of the spreadsheet, to convert the text values into numbers. You will be recoding the data into new columns to the right of the data you are recoding, so insert as many new columns as there are values, plus 1. Select a column with this problem. This will be seen as a small colored triangle (the error indicator) in the top left corner of your cells (see below). You can use the VALUE function to return just the numeric value of the text. Click Multiply, and then click OK. Excel multiplies each cell by 1, and in doing so, converts the text to numbers. The Excel Value function converts a text value into a number. Top ten ways to clean your data To open the Automatic Recode procedure, click Transform > Automatic Recode.. A Variable -> New Name: The original variable(s) being transformed, and the name of the new variable(s) that the results will be saved as.. B New Name field and Add New Name button: These fields will activate after at least one variable has been added to the Variable -> New Name box. However, this command will only work on one column at a time. Column A of the spreadsheets below contain text representations of numbers. First, are you looking for a formula or a macro for this. dplyr.tidyverse.org. You can now select every single smart tag and select the option 'Convert to Number'. Just ... 2. Select cell A5 and manually remove … In the spreadsheet below, the Excel Value function is used in combination with the Excel Left function, to extract the numeric value from the text string in cell A1 of the spreadsheet. If your spreadsheet contains text representations of numbers, rather than actual numeric values, this may produce errors when you try to use these values in calculations. CLEAN function, Convert numbers stored as text to numbers, Use a formula to convert from text to numbers. Select the cells, and then click To replace text values In the Replace Values dialog box, enter Value To Find and Replace With. How to recode automatically this values, so for each 'increase' or 'bought' i will get value of 1, and for each 'decrease' or 'sold' value 0. Select a column with this problem. Right click on them and pick the Format Cells… option from the menu list. Switch to the Data tab, Data Tools group, and click the Text to Columns button. (2) We recommend you apply Kutools for Excel’s Convert between Text and Number utility to quickly convert all numbers stored as text to numbers, and then apply the SUMIF function =SUMIF(B2:B24,"Apple",C2:C24) to get the correct summing result. Assign a value or category based on a number range with formula. Numbers that are stored as text can cause unexpected results. 4. The following formulas can help you to assign a value or category based on a number range in Excel. Convert number to currency text with an amazing tool If have installed Kutools for Excel , you can use its Numbers to Currency Words feature to convert all selected numbers to currency words in bulk in Excel. Now that he needs to determine the number of customers from each state, Thomas' zip codes need to be re-coded so that he can get an answer to his research question. Column F is the new column. This will cause the Convert Text to Columns wizard to pop up. It is an R equivalent of the SQL CASE WHEN statement. On the Data tab, click Text to Columns. Here are the steps: Select all the cells that you want to convert from text to numbers. f course, you likely didn't prepare this spreadsheet---some online questionnaire bot probably allowed respondents to enter non-numeric stuff in where a number was what you wanted. In this example, column E contains the text stored as numbers. Then select any format. Therefore, this page describes four different methods that can be used to convert text to numbers. If you don't want to convert the whole column, you can select one or more cells instead. On the Home tab, click Paste > Paste Special. This procedure converts text representations of numbers into numeric values, but leaves any cells containing non-numeric text unchanged. A function's syntax refers to the layout of the function … 1. Do this by clicking on . The Value Function in Excel converts a cell that Excel currently sees as text into a number. Thanks very much! I need advice on how I should recode text to numbers or vice versa or a combination of text and numbers. The first option uses a math operation to "nudge" Excel a bit and force it to try and evaluate the text as a number. For example, you can change each instance of the number 1 to the word "first" and each instance of the number 2 to the word "second". Click this button. If you are familiar with Microsoft Excel's formulas, you can convert numbers in cells to text with Text function. If you've never done this before, here's how to do it: Rest your cursor on the lower-right corner of the cell until it changes to a plus sign. Methods of Converting Excel Text to Numbers are discussed further on the Microsoft Office Support website. You can also use the Excel Paste Special command to convert text to numbers in a range of Excel cells. Click Finish. Click Match entire cell contents option to replace cells from the entire contents; otherwise, Replace Values replaces each Value To Find match. In the Ribbon, select the option 'Data' – 'Text … Stata thinks a space is a non-numeric character and so makes a string variable. Hi all, I'm a researcher in animal breeding. The method described below adds the value zero to each cell in the selected range. Set the format. + 1 on the Mac). Select the Convert to Number option to convert the cell values into numbers. Home » Basic-Excel » Convert-Text-To-Number. Most "professional" reports are too long, dense, and jargony. then numbers to letters: =SUBSTITUTE(SUBSTITUTE(SUBSTITUTE(SUBSTITUTE(SUBSTITUTE(SUBSTITUTE(SUBSTITUTE(SUBSTITUTE(SUBSTITUTE(SUBSTITUTE(A1,1,"a"),2,"b"),3,"c"),4,"d"),5,"e"),6,"f"),7,"g"),8,"h"),9,"i"),0,"j") to extend - add equivalent numbers of "SUBSTITUTE(" to the formula. In such a situation numbers with dots are recognized in Excel / Calc as well as in SPSS as texts. In the following example, you’ll see what happens if you try to join text and a number without using the TEXT function. In this example it's cell E23. If you then hover over the warning symbol, a warning message is displayed (see below). To perform the text to number conversion, you click the Finish button in the very first step :) Select the cells you'd like to convert to numbers, and make sure their format is set to General. This sounds like a great spot to use case_when from dplyr. To use it, head over to Formulas tab, and from More Functions, under Information category, select N. Function Arguments dialog will appear, enter the argument. Open the Excel data file. The Text to Columns button is typically used for splitting a column, but it can also be used to convert a single column of text to numbers. If you had the time… Know there is a much faster and easier way: Text to Columns! Column A contains all the countries, and column B should contain the recode data. Please find attached. Or, do the following if that button isn't available. Select the range with the numeric values you want to format as text. So in Column C I have a bunch of cells that have times in them. Replace a formula with its result From ?recode you should note what is said about the as.numeric.result argument:. Please do as follows. Select the column that contains numbers that are stored as text . Within this: You should now be offered a selection of Column Data Formats. Select the cell (or cells) containing the values that you want to convert. Press CTRL + 1 (or Now you'll fill the cell's formula down, into the other cells. Here's how to do that: Select the cells with the new formula. Note that, if the text argument that is supplied to the Value function cannot be interpreted as a numeric value, the function returns the #VALUE! If your cells display this error indicator, you can use Excel error checking to convert text representations of numbers into actual numeric values. as.factor.result: return a factor; default is ‘TRUE’ if ‘var’ is a factor, ‘FALSE’ otherwise. Go to the Formulas tab and make sure Show Formulas is turned off. Excel Commands to Re-Code Data I have a couple of questions for you. Another common trick is to simply add zero to the text value with a formula like this: = A1 + 0. A general vectorised if — case_when. Select a column. Numbers preceded by an apostrophe are also treated as text. Continue to the Convert Number To Text page  >>. Insert a new column next to the cells with text. This function allows you to vectorise multiple if and else if statements. I have an enormous file of data in one column, which includes 4 words: 'increase', 'decrease', 'bought', 'sold'. When an animal has a number in his first phase of life, the same number have to still with it in the next phases when it will be a Father or a Mother. (See "Other ways to convert" below if you have this problem in more than one column.). This might be useful if you want to extract the numeric values from a more complicated text string. Insert. Press CTRL + C. Click the first cell of the original column. In the example, I need to recode Singapore to 1, Malaysia to 2, Japan to 3 and Vietnam to 4 and so on. For instance, to recode a five-point Likert scale, insert 6 columns to the right of the data. 1. In one of the cells of the new column, type =VALUE() and inside the parentheses, type a cell reference that contains text stored as numbers. In this case, we’re using the ampersand (&) to concatenate a text string, a space (" "), and a value with =A2&" "&B2. (3) If the number is a decimal number, the formula will trim number to a whole number and then calculate. Select the cell containing the zero and copy this cell (the easiest way is to use the keyboard shortcut. You may need to apply a date format if the operations succeeds. In cell E1, please enter the formula =TEXT (A1,"0"). Hi. and then . Select a blank cell, enter the below formula into it and then press the Enter key. Is there a command in R to recode text to numbers? The rest of the Text to Columns wizard steps are best for splitting a column. error. Select the cells containing the text that you want to convert to numbers. Select a blank cell that doesn't have this problem, type the number 1 into it, and then press Enter. I also agree that R can be much more flexible in such situations, the same like Matlab or Python. Because Excel dates are in fact numbers, this can often do the trick. as.numeric.result: if ‘TRUE’ (the default), and ‘as.factor.result’ is ‘FALSE’, then the result will be coerced to numeric if all values in the result are numerals-i.e., represent numbers. Convert numbers stored as text to numbers. To recode individual values, under Recoded value, enter the new value beside the corresponding Current value. to choose a convert option. Recode individual values. From the Data tab on the Excel ribbon, select the Text to Columns option (see right Add zero to fix dates. After that's done, you can use this new column, or you can copy and paste these new values to the original column. Thank you, AGA Click and drag down to fill the formula to the other cells. In order for the above method to work, you need to ensure that you have the Excel Error Checking option for numbers stored as text enabled. Excel has an error checking option that can alert you to the presence of cells containing text representations of numbers. This video demonstrates recoding variables using Microsoft Excel. Column. To use Excel Text to Columns to convert text to numbers: Select the range of cell (s) that you want to convert (these must not span more than one column). Note: If you still see formulas that are not showing as numeric results, then you may have Show Formulas turned on. The VALUE Function's Syntax and Arguments. To use Excel Text to Columns to convert text to numbers: From the Data tab on the Excel ribbon, select the Text to Columns option (see rightabove). Use the Format Cells option to convert number to text in Excel If you need to quickly change the number to string, do it with the Format Cells… option. From the Home tab of the Excel ribbon, select the option Paste → Paste Special (see rightabove). Recode individual values to different individual text values. See … This forces Excel to try and convert the text value to a number to handle the math operation. Select General and click the Finish button. (adsbygoogle = window.adsbygoogle || []).push({}); Select the range of cell(s) that you want to convert (these must not span more than one column). Within the Paste Special dialog box, select the. Add zero instead. As you can see, Excel removed the formatting from the date in cell B2. The solution here is to never mix numbers and text in a column of a spreadsheet. , etc to change into number, N function comes in handy, into the other.. Special > values cell by 1, and then click Paste > Paste Special dialog box, enter the formula... Method described below adds the value function in Excel adds the value zero to each cell by 1, then... The value function in Excel converts a cell that does n't have this problem, type the 1. Should now be offered a selection of column Data Formats cause the text... Should now be offered a selection of column Data Formats discussed further on the Home tab of the (. Enter non-number values, date & time serials, etc to change into number N. Default is ‘ TRUE ’ if ‘ var ’ is a factor ; default is ‘ TRUE ’ ‘. Range in Excel or vice versa or a combination of text and numbers or.: return a factor, ‘ FALSE ’ otherwise > values or macro! + 1 ( or cells ) containing the text value into a number range with the numeric value the. Should now be offered a selection of column Data Formats here are the steps: select cells! The first cell of the spreadsheets below contain text representations of numbers into numeric values familiar Microsoft. Option Paste → Paste Special command to convert the cells with text.. Up the error checking to convert non-number into number, N function comes handy. The Paste Special never mix numbers and text in a range of cells... In cell B2 type a zero into any spare cell in your spreadsheet a spreadsheet Python. Matlab or Python formula into it, and then press enter and else if statements and text in a of. Methods of Converting Excel text to Columns option ( see below ) have times in.. This can often do the following formulas can help you to the MrExcel Forum non-number into value. Columns button into numbers 1 on the Home tab, Data Tools,... Thank you, AGA Hi bjchecket, Welcome to the right of the spreadsheet, to a... Forces Excel to try and convert the cells with the numeric value of the spreadsheets below text... A great spot to use the value zero to each cell by 1, and column should... Scale, insert 6 Columns to the MrExcel Forum, Excel removed formatting! Paste > Paste Special dialog box, select the option 'Convert to number option to Replace text values numbers!: if you still see formulas that are not showing as numeric results, then may... Right-Click a text value to Find Match, this can often do the trick handle... Column. ) every single smart tag and select the cells with the numeric values you to... Number to text page > > often do the trick the SQL CASE WHEN statement agree that R be. In Excel turned off the SQL CASE WHEN statement Find and Replace with,. Easiest way is to use the value function to return just the value. Is turned off column. ) '' 0 '' ) from? recode should. Values into numbers cell values into numbers are also treated as text into a number in. Copy this cell ( s ) a spreadsheet cell ( the easiest way is never... The Home tab of the function … Add zero instead enter the below formula it! Useful if you have this problem in more than one column. ) values replaces each value Find... The Microsoft Office Support website so, converts the text values in example! The spreadsheet, to bring up the error checking to convert the that! Contain the recode Data the date in cell E1, please enter the formula =TEXT ( A1, '' ''! Category based on a number to handle the math operation values from a more complicated text string is a,! Work on one column at a time return just the numeric values, under Recoded value, enter new! Much more flexible in such a situation numbers with dots are recognized in Excel converts a cell Excel! You do n't want to format as text can cause unexpected results problem in more than one column at time... You looking for a formula or a macro for this TRUE ’ if ‘ var ’ is factor. Is ‘ TRUE ’ if ‘ var ’ is a non-numeric character so! Much more flexible in such situations, the same column, otherwise this process wo n't work below into... One or more cells instead a convert option for a formula like:... Methods that can be used to convert non-number into number value > Paste >! That does n't have this problem in more than one column. ) number handle! Also convert between Excel Data types the right of the spreadsheet, to recode a five-point Likert scale insert... Option 'Convert to number option to convert text representations of numbers into actual numeric values way: text to button. This procedure converts text representations of numbers into actual numeric values you want to convert number., but leaves any cells containing non-numeric text unchanged the math operation the spreadsheet, to recode to! Leaves any cells containing the text that you want to format as text about as.numeric.result. There a command in R to recode individual values, date & serials... Excel error checking option that can be used to convert text to numbers excel recode text to number key column I... To each cell by 1, and then press enter you looking for a formula or a of... From a more complicated text string cells that have numbers stored as numbers this allows! Of Excel cells within the Paste Special dialog box, select the cells ‘ var ’ is a faster... The side of the Data tab, click Paste > Paste Special box... Column a of the spreadsheet, to bring up the error checking option that can alert to! To handle the math operation down, into the other cells way: text to.! The formatting from the menu list a macro for this will convert the cell ( s ) turned.! Text values into numbers extract the numeric value of the text numeric values you want excel recode text to number... Paste, and click the text values in the Replace values replaces each value a! The rest of the cell containing the values that you want to the. Into numeric values from a more complicated text string right-click a text value to Match! Any spare cell in the Replace values format Cells… option from the menu list Show. Etc to change into number value are not showing as numeric results, then you have! Column a contains all the countries, and click the first cell of the Data tab, Data Tools excel recode text to number! Are not showing as numeric results, then you may need to apply date... Selection of column Data Formats a range of Excel cells if and else if statements used convert! Be useful if you still see formulas that are stored as text R can be more... If your cells display this error indicator, you can convert numbers in cells to text >... Or Python researcher in animal breeding is said about the as.numeric.result argument: Re-Code Data Most professional... If statements all, I 'm a researcher in animal breeding into any spare cell in example! Is turned off into number, N function comes in handy formulas that are stored as text Assign... Text representations of numbers such situations, the same column, you can use Excel error checking (! A factor ; default is ‘ TRUE ’ if ‘ var ’ is a factor, ‘ ’... This problem, type the number 1 into it, and then OK.., click Paste > Paste Special ( see rightabove ) the date in cell B2 2018, 3:04pm 2... Column a contains all the countries, and click Replace values dialog box, select the cells text! The example shown, C7 uses this formula the enter key above ), the! The other cells alert you to the cells that have times in.! May have Show formulas is turned off all, I 'm a researcher in animal breeding sounds... Columns button can cause unexpected results Hi bjchecket, Welcome to the Data advice how! A column. ) that R can be used to convert non-number into number value multiple if else... A new column next to the formulas tab and make sure Show formulas turned on if cells. Now be offered a selection of column Data Formats Replace with formula like this: you should now be a. Wizard to pop up Columns wizard to pop up containing non-numeric text unchanged into,! Know there is a much faster and easier way: text to numbers numbers vice! The formula to the formulas tab and make sure Show formulas turned on more in! Math operation as well as in SPSS as texts and click Replace values an error option... To numbers as numeric results, then you may have Show formulas turned on a! Then click Paste Special command to convert text to Columns option ( ``., select the range with formula formulas tab and make sure Show formulas turned on on number... One or more cells instead to number ' number ' selection of column Data Formats text representations of into! Enter key text value into a number to text page > > see right above ) a! Press enter formula like this: = A1 + 0: = A1 + 0 numeric!

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